This files contains notes from the discussion about our infrastructure that occured during the Kickoff meeting. Updated notes are now in the README of our main repository.

General recommendations

• Use existing infrastructure whenever possible (e.g. Sage’s trac server), and in particular when contributing to existing software.

• Use ODK’s github organisation for most public ODK specific infrastructure

Mailing lists

• Create mailing lists for all information that requires all person in a given body to be informed.

  https://github.com/OpenDreamKit/OpenDreamKit/issues/13

• Make sure any private information is PGP encrypted, especially given that some of us use gmail.

Progress tracking on tasks, deliverables, …

• Create a public issue on github per task and per deliverable, to track the progress and run design discussions.

  https://github.com/OpenDreamKit/OpenDreamKit/issues/12

  This was automatized by Min using the metadata produced in Proposal/final.pdata

  Whenever natural, this should be just a pointer to an issue of the relevant software where the actual discussion will happen.

• Use milestones

Other repositories

• Create specific repositories for actions that require access management (e.g. storing personal data about the recruitement of a person).

  Remaining question: where to host private repositories. Github? That would be around $2000 for the whole project, so totally doable. But:

  • Hosting personal data on the cloud?
  • What happens after the end of the project?
  • Administratively possible?

  Alternative: host our own gitlab repository.

  • Reliability?
  • Requires duplicating some of the info (e.g. accounts, …)
  • What happens after the end of the project?
  • Less homogeneous user interfaces

Workshop organisation

Create one issue to discuss the organization of the workshop (choosing the date, …).

Send a first mail to participants@opendreamkit.org / communit@opendreamkit.org announcing the plan to organize the workshop.

Send a second mail when the date is fixed.

Use the OpenDreamKit repo OpenDreamKit.github.io/meetings/ to host the web page and public documents about each meeting.

Recommendations

• http://gitter.im for chat
• http://appear.in / http://hubl.in for video conferences
• Framapad for temporary collaborative text editing
• http://framadate.org for polls
• http://adoodle.org for anonymous votes
• http://limesurvey.org for surveys
• whiteboard?

Hosting a machine for ODK?

Use cases:

• website analytics
• private github/gitlab
• hosting our own limesurvey instance